Business records represent the "results" of business transactions that your organization processes.
Not all documents are records. But all records are documents. It is sometimes difficult to determine which documents become records.
Records come in all sizes, shapes, and types. They are no longer 81/2 x 11" only but include email and other electronic documents.
What is Records Management?
Records Management ensures that an organization can find what they need when they need it in a cost-effective manner.
Records must be maintained throughout a lifecycle that includes creation, use, maintenance and archival stages.
The cost of records management includes the cost of creation and replication; the cost of storage throughout the life cycle, and the cost of access.
Accessing records can be quite simple and inexpensive if the record is properly indexed.
Why Should I do It?
Regulatory Compliance
The government requires us to keep certain documents to prove activities.
Litigation Avoidance
Businesses must prove that it has acted in good faith in courts of law.
Best Business Practice
Auditors and CPA's recommend that you maintain good audit trails as proof of sound business operation.
In order to determine your organization's records management requirements it is necessary to perform a survey.
The survey determines how you currently manage your records and what improvements might assist you in the development of a professional records management program.
The survey is cost free and the results will be valuable to you. Call us today to schedule your survey at (740) 775-6683.
